Resignation

The resignation process at KFUPM is a well-structured and documented procedure designed to facilitate a smooth transition for departing faculty and staff members. Ensuring transparency and adherence to university protocols, the process involves the submission of a resignation letter, departmental and dean approvals, and final confirmation through official communication from the HR department. These carefully crafted steps are in place to streamline the resignation experience for both academic and staff members, maintaining professionalism and efficiency throughout the entire process.

Resignation of Faculty

The resignation process for academic and research faculty at KFUPM involves a systematic procedure to ensure a formal and documented transition.

Procedure:

  • Initiate the process by submitting a resignation letter to the Department Chairman or Center Director.
  • Upon acceptance by the Department Chairman, concurred by the College Dean, the resignation letter is forwarded to the Deanship of Faculty & Personnel Affairs.
  • The HR department prepares a memorandum, endorsed by the Dean of FPA, VPs of Academic or RI, and the University President.
  • Following the approval of all concerned parties, the faculty member is officially notified via a confirmation letter sent by HR through email.

Resignation of Staff

For academic and research staff members, a similar structured process is followed to manage resignations effectively.

Procedure:

  • Commence the resignation process by submitting a letter to the immediate superior.
  • The department facilitates the transmission of the resignation letter to the Deanship of Faculty & Personnel Affairs.
  • HR initiates the preparation of a memorandum, which is signed by the Dean of FPA and the University President.
  • Upon approval by all relevant parties, the staff member receives an official confirmation letter from HR delivered via email.

Resignation of Saudi Faculty

Resignation allows employees to voluntarily end their service, providing a formal process to ensure a smooth transition.

Procedure:

  • Submit a resignation request to the department head.
  • Present the matter to relevant councils (department, college, academic).
  • Obtain administrative approval from the university president.
  • Submit the request at least three months before the intended resignation date.