Annual leave is considered a valuable entitlement that allows employees to take a specified period of rest from work, typically on an annual basis. This policy recognizes the importance of granting employees the opportunity to rest and recharge.

Procedure:

• The annual leave system is designed as an accrual system, using calendar days as the measurement unit, and the entire balance is counted. This system operates on an annual anniversary basis, with the leave registration process commencing from the date of employment.
• Employees can request leave from the first day, and the system calculates entitlement from the same day. The accrual system includes gradual loading, ensuring a gradual accumulation of leave benefits over time.
• The number of leave days has been standardized at 30 days for all employees, with specific rules for accrual based on defined criteria, such as 36 days for Saudi government employees, 30 days for Saudi employees on contracts, and 45 days for non-Saudi employees with higher qualifications.
• The balance carryover rule allows employees to carry all balances for up to three years, with no consideration of the balance in the fourth year. A three-year carryover expiration period is imposed only on Saudi employees who are allowed to transfer the balance for more than 3 years, provided they enjoy 36 days of leave within 3 years. Negative balances are allowed up to the maximum accumulation limit (varies).
• The balance verification logic ensures that official holidays are not included in annual leave calculations, and the absence start dates are restricted to being only one month back from the current date.

Government sick leave is a regulated leave system for government employees aimed at providing support during illness periods. This system defines specific rights, eligibility criteria, and payment percentages based on the number of sick leave cases.

Procedure:

• Employees, managers, and human resource management staff follow a structured process when applying for government sick leave. This type of leave is measured in calendar days, and eligibility is extended to all employees of King Fahd University of Petroleum and Minerals.
• The entitlement to government sick leave is determined based on the number of sick leave cases:
  - First 180 days of the calendar: 100% payment
  - Second 180 days of the calendar: 50% payment
  - Third 180 days of the calendar: 25% payment
  - Fourth 180 days of the calendar: 25% payment
  
• Verification logic for this type of leave includes:
  
  - Inclusion of official holidays and weekend holidays in sick leave duration, ensuring comprehensive coverage during absence.
  - Start date of absence can only be one month back from the current date.
  

Non-government sick leave is a comprehensive leave plan designed specifically for non-government employees, providing support during illness periods. This plan specifies defined rights,eligibility criteria, and payment percentages based on the number of sick leave cases.

Procedure:

• Employees, managers, and human resource management staff adhere to a structured process when applying for non-government sick leave. This type of leave is measured in calendar days and is limited to "non-government employees" at King Fahd University of Petroleum and Minerals, emphasizing the targeted nature of this benefit.
• The entitlement to non-government sick leave is determined based on the number of sick leave cases:
  - First 30 days of the calendar: 100% payment
  - Next 60 days of the calendar: 75% payment
  - Next 30 days of the calendar: 0% payment
  
• Verification logic for this type of leave includes:
  
  - Inclusion of official holidays and weekend holidays in sick leave duration, ensuring comprehensive coverage during absence.
  - Start date of absence can only be one month back from the current date.
  

This category of leave is designed specifically for non-government employees to celebrate their weddings, granting them a specified period to enjoy this significant event.

Procedure:

• This category is designed as a type of eligibility, with calendar days used as the measurement unit. Eligibility is limited to "non-government employees" at King Fahd University of Petroleum and Minerals, emphasizing the targeted nature of this benefit.
• The entitlement to marriage leave allocates a fixed duration of 5 days in the calendar for employees eligible to celebrate their weddings. The verification logic is designed to align with the organization's needs, ensuring that leave requests meet specific criteria.

This category of leave caters to the needs of expectant mothers, providing them with a defined period around the childbirth stage to offer the necessary support and recovery.

Procedure:

This category is designed as a type of eligibility, with calendar days used as the measurement unit. The duration of the period is set at one year, aligning with the nature of maternity-related needs. Eligibility is limited to female employees at King Fahd University of Petroleum and Minerals, with a specified duration of 70 days in the calendar for maternity leave. This includes a 100% payment rate and a specific arrangement for non-Saudi employees on contracts, who are entitled to 45 days.

The verification logic for this type of leave covers various aspects. It ensures that maternity leave includes official holidays and weekend holidays, guaranteeing comprehensive coverage during the absence. There is a maximum limit of 70 days, with the possibility for employees to request more (not applicable to Saudi female employees working on labor contracts), provided they adhere to the specified maximum duration after verification. Additionally, the start date of absence can only be one month back from the current date.

The extension of maternity leave at King Fahd University of Petroleum and Minerals is a supportive measure that goes beyond the standard maternity period, specifically designed for qualified female employees classified as "non-governmental." This initiative aims to recognize the unique needs of new mothers and promote an inclusive work environment that prioritizes the well-being of the workforce during the post-birth phase.

Procedure:

To apply for an extension of maternity leave, employees, managers, and human resources personnel follow a structured process. This type of leave is classified as one of the eligibility categories and is measured in calendar days. Eligibility is limited to "non-governmental female employees" at King Fahd University of Petroleum and Minerals. The entitlement logic allows for a maximum of 30 calendar days of extension, provided without pay, with the eligibility verification logic including a 0% payment rate.

Child Care Leave (Maternity Leave) is a specialized leave designed to support mothers in allocating time to care for their newborn infants. This initiative recognizes the importance of the early bonding period and aims to facilitate a smooth transition for female employees at King Fahd University of Petroleum and Minerals who fall under the "governmental" category.

Procedure:

To apply for Child Care Leave, employees, managers, and human resources personnel follow a structured process. This type of leave is classified as one of the eligibility categories and is measured in calendar days. Qualified female employees at King Fahd University of Petroleum and Minerals can utilize this leave for up to 1080 days in the calendar, whether consecutive or separated, depending on the specified conditions.
During the leave period, female employees receive 25% of their regular salary to provide financial support during the care period. Mandatory attachments must be submitted at all levels to support the leave request, and the authorization extends to employees, managers, and human resources management.

New Child Leave is a specified period of leave designed to allow employees to celebrate and adapt to the arrival of a new child. This opportunity recognizes the importance of supporting employees during major life events and aims to promote work-life balance for male employees at King Fahd University of Petroleum and Minerals.

Procedure:

Employees, managers, and human resources personnel commit to a structured process when applying for New Child Leave. This type of leave is classified as one of the eligibility categories and is measured in calendar days, allowing eligible male employees at King Fahd University of Petroleum and Minerals a period of up to 3 days in the calendar.
This leave must be taken during the first week following the birth of the child, ensuring that employees can benefit from this leave during a critical time for adapting to new family dynamics. Mandatory attachments must be submitted at all levels to support the leave request.

Hajj Leave, also known as Umrah Leave, is granted to employees who perform the blessed Hajj or Umrah pilgrimage. These provisions recognize the importance of this religious journey and aim to facilitate the spiritual and cultural compliance of employees of King Fahd University of Petroleum and Minerals who belong to the "non-governmental" category and have served for a minimum of 2 years.

Procedure:

Employees, department heads, and human resources personnel follow a systematic procedure when applying for Hajj Leave. This type of leave is measured in civil days, and eligibility is limited to employees of King Fahd University of Petroleum and Minerals who belong to the "non-governmental" category and have served for a minimum of 2 years. The entitlement logic allows for a period ranging from 10 to 15 civil days for Hajj Leave.

Verification logic for Hajj Leave includes several criteria:

• The maximum period is 15 civil days, including the Hajj period and Eid al-Adha.
• Weekends are included in the Hajj Leave period.
• This type of leave can be utilized only once during the entire service period.

Bereavement Leave, also known as Condolence Leave, is granted to employees dealing with the loss of close relatives. These provisions recognize the emotional and personal challenges that arise during such difficult times.

Procedure:

Employees, department heads, and human resources personnel follow a systematic procedure when applying for Bereavement Leave. This type of leave is measured in civil days, and eligibility extends to all employees of King Fahd University of Petroleum and Minerals. The entitlement logic for Bereavement Leave is set at 5 civil days, providing a specified duration for employees to deal with the immediate consequences of the loss of a close family member.

Verification logic for this type of leave includes the following criteria:

• The bereavement leave period includes official holidays and weekends, with an emphasis on comprehensive support during the mourning period.
• The absence start date can be retroactively up to one month from the current date, adding a time constraint to the application.

Death leave, also known as mourning leave, is granted to female employees after the death of their spouses. This leave adheres to either governmental or non-governmental policies, recognizing the need for extended support during the mourning period.

Procedure:

Employees, department managers, and human resources personnel follow a systematic process when applying for death leave. This type of leave is measured in civil days, and eligibility is limited to female employees at King Fahd University of Petroleum and Minerals who belong to the "Non-Governmental" category.

The eligibility logic for death leave varies depending on the religious affiliation of the female employee:

• Muslim female employees are entitled to 130 civil days.
• Non-Muslim female employees are entitled to 15 civil days.

The verification logic for this type of leave includes the following criteria:

• The mourning leave period includes official holidays and weekends, with an emphasis on providing comprehensive support during the mourning period.
• The start date of the absence can only be one month prior to the current date, adding a time constraint to the application.

Unpaid leave, according to specific arrangements determined by the client, allows employees to take leave without pay. This type of leave is characterized by its flexibility, as arrangements are made based on personal circumstances and agreements with the client.

Procedure:

Employees, managers, and human resources personnel follow a systematic process when applying for unpaid leave. This type of leave is measured in calendar days, and eligibility extends to all employees of King Fahd University of Petroleum and Minerals from their first day of employment. The eligibility logic distinguishes between regular unpaid leave, which is limited to a maximum of two years every five years, and exceptional cases, which allow for a duration of up to ten years throughout the entire period of employment.

The verification logic ensures that the employee has exhausted their standard 30-day annual leave balance before applying for unpaid leave. Additionally, the start date of the absence can only be one month prior to the current date, adding a time constraint to the application.

Exam leave is a designated period of leave granted to employees for the purpose of taking exams. This provision aims to support academic pursuits and professional development for employees at King Fahd University of Petroleum and Minerals, recognizing the importance of dedicated time for exam preparation.

Procedure:

Employees, managers, and human resources personnel follow a systematic process when applying for exam leave. This type of leave is measured in calendar days, and eligibility extends to all employees of King Fahd University of Petroleum and Minerals in the Kingdom of Saudi Arabia. The eligibility for exam leave does not impose a maximum limit on the number of days, allowing flexibility based on individual exam requirements.

The verification logic for this type of leave includes the following criteria:

• The exam leave period includes official holidays and weekends to accommodate comprehensive preparation.
• The start date of the absence can only be one month prior to the current date, adding a time constraint to the application.

Permission leave is a type of leave granted with official permission, providing employees with flexibility to meet their personal or special needs with prior approval.

Procedure:

Employees, managers, and human resources personnel follow a systematic process when applying for permission leave. This type of leave is measured in hours, and eligibility extends to all employees of King Fahd University of Petroleum and Minerals.

The entitlement logic for permission leave includes the following criteria:

• Maximum hours per request: 100 hours.
• Maximum hours per month: 45 hours (equivalent to 5 days at 9 hours per day).

The verification logic includes checking that the maximum configurable hours per request and per month are adhered to, ensuring compliance with these standards. This mechanism provides a flexible and controlled approach to managing permission leave.

Quarantine leave is a designated period of leave provided to employees during quarantine periods, recognizing the importance of public health measures and the well-being of the workforce.

Procedure:

Employees, managers, and human resources personnel follow a systematic process when applying for quarantine leave. This type of leave is measured in calendar days, and eligibility extends to all employees of King Fahd University of Petroleum and Minerals.
The entitlement logic for quarantine leave does not impose a maximum limit on the number of days, acknowledging the variable nature of quarantine duration.

The verification logic for this type of leave includes the following criteria:

• The quarantine leave period includes official holidays and weekends, ensuring comprehensive coverage during the quarantine period.
• The start date of the absence can only be one month prior to the current date, adding a time constraint to the application.

Accompanying a sick person leave is designated for employees who need to accompany a family member who is ill, recognizing the importance of providing support during times of illness within the immediate family.

Procedure:

Employees, managers, and human resources personnel must follow a systematic process when applying for accompanying a sick person leave. This type of leave is measured in calendar days, and eligibility is limited to employees of King Fahd University of Petroleum and Minerals in the Kingdom of Saudi Arabia.
The entitlement logic for accompanying a sick person leave should be determined based on the organization's policy and considerations related to the required duration of support during a family member's illness.

The verification logic for this type of leave includes the following criteria:

• The employee must have fully consumed their annual leave balance before applying for accompanying a sick person leave, ensuring that employees have utilized their standard leave entitlement before seeking additional leave to accompany an ill family member.

National Contribution Leave is provided to employees who actively participate in national service or contribute to national initiatives. This type of leave recognizes the importance of supporting employees involved in activities that have a positive impact on the nation.

Procedure:

Employees, managers, and human resources personnel follow a systematic process when applying for National Contribution Leave. This type of leave is measured in calendar days, and eligibility is limited to employees of King Fahd University of Petroleum and Minerals in the Kingdom of Saudi Arabia. The entitlement logic for National Contribution Leave should be determined based on the organization's policy and considerations related to the duration of national service or contribution.

Verification logic for this type of leave should also be established based on the organization's requirements and may include confirming the employee's active participation in national service or contribution.

This leave allows employees to accompany their spouses during their postgraduate studies, recognizing the importance of supporting families during educational pursuits.

Procedure:

Applying for Accompanying Spouse During Postgraduate Studies Leave involves submitting a request to the department head, attaching documents such as the spouse's consent for postgraduate studies and the family record, and presenting the matter to the department and college councils. This leave is applicable throughout the period of postgraduate studies, not exceeding ten consecutive or separate years during the employee's service.

Academic Sabbatical Leave is granted to employees for educational and academic purposes to enhance continuous academic development.

Procedure:

Employees wishing to obtain Academic Sabbatical Leave must submit a request to the department head. The process includes submitting the request to the relevant councils (department, college, academic, and university) and obtaining administrative approval from the university president. This leave is granted for one year within a five-year period. Regulations related to sabbatical leave, conferences, and research supervision and coordination should be considered.

Scientific Research Leave is granted to employees for participation in scientific research activities to enhance academic contributions.

Procedure:

To apply for Scientific Research Leave, employees must submit a request to the department head. The process includes submitting the request to the relevant councils (department, college, academic, and university) and obtaining administrative approval from the university president. This leave is granted for one year within a five-year period.