The offboarding process at KFUPM is a well-orchestrated series of steps designed and implemented in a service available in KFUPM portal to ensure a smooth and organized transition for departing employees. This comprehensive process includes the return of assets, completion of necessary paperwork, and valuable exit interviews.

Here's an overview of the key components:

1. Notice of Departure: Employees initiate the offboarding process by providing notice of their departure to their immediate supervisor or department.
2. Asset Return: Departing employees are required to return any company assets, such as laptops, access cards, and other equipment, ensuring a seamless transition for both parties.
3. Documentation Completion: HR guides departing employees through the necessary documentation, including the submission of resignation letters and other relevant paperwork.
4. Exit Interviews: To gather valuable feedback, exit interviews are conducted to understand the reasons behind the departure and identify areas for improvement in the work environment.
5. Clearance Process: HR manages the clearance process, ensuring that all outstanding issues, including financial matters, are addressed before the employee's departure.
6. Communication with Relevant Departments: HR communicates with various departments, such as IT and finance, to facilitate the smooth transition and update records accordingly.
7. Final Confirmation: After receiving approvals from the concerned parties, HR issues a confirmation letter to the departing employee via email, acknowledging the successful completion of the offboarding process.
8. Feedback and Continuous Improvement: KFUPM values feedback received during the offboarding process, using it to enhance organizational practices and maintain positive relationships with former employees.

By following these structured steps, KFUPM aims to ensure that offboarding is a respectful and supportive experience for departing employees while contributing to ongoing improvements within the university.